Wilopen Products is looking for a motivated and enthusiastic Executive Administrative/Personal Assistant who will naturally fit into an aggressively fast-paced environment! The ideal candidate has to be detail-oriented with a "will-do," and take-charge attitude that focuses on getting the task done with a smile and accuracy. A candidate who is creative and artistic is a plus.

In this position you will be providing a full range of administrative support including scheduling appointments, written and telephone correspondence, event planning and travel coordination. The right candidate for this position will exercise excellent judgment and initiative, will be able to contribute to any concepts, or ideas, and have a high degree of flexibility, operate effectively in a fast moving environment and have a proven ability to multi-task. 

Candidate and Job Requirements: 

•   Make complex travel arrangements expeditiously, accurately and on budget.

•   The ability to recognize and to follow up on action items on as appropriate.

•   Screen and respond to phone calls and email as appropriate.

•   The ability to work smart read people well, and understand what their needs are, sometimes with limited 
    direction. 

•   The ability to manage sensitive and proprietary information (personal and professional) with discretion and 
    confidentiality. 

•   Drafting letters, memos, reports and other documents. 

•   Strong organizational skills with the Ability to prioritize, multi-task, be proactive and assist in various projects    
    as assigned, in a fast-paced environment with little supervision.

•   Sales oriented, and able to give presentations.

•   Tech-savvy with the ability to research topic specific categories via internet and exhibit proficiency in 
    administrative programs such as Word, Excel, PowerPoint, and Outlook. 

•   Natural Ability to interact well with all levels of clients and internal personnel with a variety of personalities…

•   3-5 years Administrative experience as a successful administrator supporting a Executive level in a complex 
    and dynamic environment

•   Providing back-up support, as needed, for other administrators/executives. 

•   Adaptable to taking on and learning new functions and tasks.